Best Task Management Software | Top 11 Tools to Manage Tasks in 2023

Gone are the days when a simple to-do list will suffice for effective task management. The modern workplace is a complex environment that requires more sophisticated tools to help us manage our time and workload, and task management software is one of the most important tools we can use.

Task management software can help us to organize and prioritize our tasks, track our progress, and collaborate with others. But with so many options available, it can be difficult to know which one is the best for your needs.

In this article, we will take a look at the best task management software for 2023 and discuss why each one is worth considering. Let’s dive in!

Our Pick For The Best Task Management Software | Monday.com

Monday.com is our recommended project management software for 2023. The basic package is affordable and allows you to create a dashboard on one board. It’s a good starting point, but the standard option is even better.

In fact, it’s the most popular choice and comes with ways to visualize projects thanks to the additional tools that exceed basic use.

However, the professional package is ideal for large teams with complex workflows and is not as limiting regarding integrations and automation.

 Best Task Management Software | Top 11 for 2023

Wondering where to begin your search for the best task management software? Here’s our list of the top contenders for the title in 2023.

1. Monday.com – Best Overall Task Management Software
2. Taskworld - Best Team Task Management Software With Powerful Integrations
3. Todoist  – Best Software For Time Management
4. Trello – Best Personal Task Management Software
5. OmniFocus – Best Software For Mac Users
6. Bonsai – Popular Freelance and Small Business Task Management Tool
7. Basecamp– Best Task Management Software for Enterprises
8. Habitica  – Best Interactive Task Management Software
9. Timecamp – Best For Productivity Improvement
10. Paymo– Best Team Task Management Software For Billing
11. Ntask  – Best For Small Teams

Best Task Management Software  | Compared

Eager to learn more? Here we delve into the market’s top 10 best task management software in more detail to help you find the one most suitable for your needs.

1. Monday.com  – Best Task Management Software for 2023

Monday.com is our number one recommended best task management software for 2023 due to its versatility. Additionally, Monday has quite an impressive feature set, offering an affordable price tag and scalability.

Furthermore, this software is packed full of functionality with timeline and calendar views, collaboration features, time-tracking tools, and literally dozens of integration options.

So irrespective of whether you’re an enterprise organization, freelancer, or anything in between, it’s still the most highly recommended and flexible option for just about anyone.

Monday provides precisely what you need to visualize projects based on your preferences, including Gantt, Kanban, calendar, and timeline views in just a click.

Zoom out as far as you need to see daily tasks or get a big-picture view. In fact, you can completely customize your views with all the information and data pertaining to your project status.

Special Features

1. Workload Management and Dashboard Reporting: Irrespective of whether you’re a manager needing to balance your workload across your team or a decision-maker searching for a simpler way to retrieve data, Monday will help you achieve just that.
2. Custom Automations: Project management software automates repetitive tasks and enhances functionality. Monday goes a step further by customizing automation for the entire team to use.
3. Robust Integrations: Supercharge your project management processes by integrating Monday.com with the applications and work tools you already use.

Pricing

$8 per seat per month

2. TaskWorld  – Best Task Management Software With Powerful Integrations

While free software is a terrific place to start for any task, as you grow and take on additional responsibilities, investing in a specialized tool that suits your requirements is well worth the money.

Taskworld offers a 14-day Free Trial, giving our users just enough time to evaluate if it’s the right match for them. After then, your account becomes a never-ending Free plan! You’ll still have access to your most critical files, but there will be some restrictions.

With its intuitive drag-and-drop interface, Taskworld makes creating and managing tasks easy for anyone. Taskworld also offers a number of features that make it the perfect task management software for businesses of all sizes.

Special Features

1. Powerful Integrations: Taskworld’s integration with Google Calendar makes it easy to track tasks that are related to specific dates or timeframes.
2. My Task: The “My Tasks” feature provides a personalized task list that is based on the user’s individual preferences and work habits.
3. Board View: The “Board View” feature offers a graphical representation of tasks that can be customized to include information such as deadlines, assigned users, and priority levels.

Pricing

Offers 14 -Day Free Trial. Pricing starts at $10.00 per user per month

3. Todoist  – Best Software for Time Management

Todoist has been around for quite some time. However, none of its characteristics are out of date. It has a number of options for organizing tasks and adding color-coded labeling.

The software is also visually appealing. You can make sub-tasks, projects, sub-projects, and dependencies using it. You can also assign deadlines to specific projects and color-code your to-do lists. If you’re on a goal-setting quest, it’ll help you stay on target.

It comes with several integrations, including Gmail, Outlook, and a variety of calendar programs. You can also use it with IFTTT to connect it to other devices or services you use.

Special Features

1. Recurring Due Date: You can set tasks to recur on specific days or at regular intervals.
2. Priority Levels: You can set a priority level for each task, and the app will remind you of high-priority items first.
3. Sub-Task: You can break down tasks into smaller, more manageable pieces.

Pricing

Paid Plan starts at $29.00 per year

4. Trello  – Best Personal Task Management Software

If you’re looking for the best task management software, Trello is a great option. It’s simple to use and can be customized to fit your needs. With Trello, you can create boards with lists of tasks.

You can then drag and drop tasks from one list to another to indicate their status. This makes it easy to track your progress and see what still needs to be done.

Trello also allows you to add comments, attachments, and due dates to tasks. This can help you stay organized and ensure that nothing falls through the cracks.

Another great feature of Trello is its ability to integrate with other software. You can connect Trello to your calendar, email, and productivity tools to make it even easier to manage your tasks.

Special Features

1. Kanban Board: A kanban board is a great way to visualize your tasks. With Trello, you can create a board with lists of tasks and then drag and drop tasks between lists to indicate their status. This makes it easy to track your progress and see what still needs to be done.
2. Comments, Attachments, and Due Dates: You can add comments, attachments, and due dates to tasks in Trello to help you stay organized and ensure that nothing falls through the cracks.
3. Integration with Other Software: Trello can be integrated with other software to make it even easier to manage your tasks.

Pricing

The business plan starts at $9.99 per user per month

5. OmniFocus  – Best Software For Mac Users

This powerful application has been designed to help you get things done, and it does so in a variety of ways.

OmniFocus lets you create tasks and projects, then break those down into smaller steps. You can also add due dates, reminders, and notes to each task.

The program’s built-in calendar makes it easy to see what tasks are due on any given day, and the reminders feature ensures you never forget a deadline again.

OmniFocus is a power user’s fantasy, with more capabilities than anyone could expect to combine into a workflow, which is kind of the point: if you want a feature, OmniFocus has it, so you can manage your tasks pretty much whatever you want.

This is an Apple-dedicated app, so it’s Mac-only and comes at a price, but if you’re looking for the most comprehensive task management solution on the market, it’s worth a look.

Special Features

1. Customizable Views: OmniFocus offers a variety of ways to view your tasks, so you can always see what you need to see. You can filter by the due date, status, and project, or use the built-in views such as Focus and Someday.
2. Contexts: In order to keep you focused on the task at hand, OmniFocus lets you specify the context in which a task should be completed. This could be as simple as “at home” or “on my computer,” or as specific as the name of a particular room or person.
3. Forecast View: The Forecast view shows you all of your upcoming tasks and lets you drag and drop them to reschedule them.

Pricing

$99.99 per year

6. Bonsai – Popular Freelance and Small Business Task Management Solution

Bonsai is a solid task management solution for small businesses and self-employed individuals looking to get a handle on their day-to-day and weekly project to-dos — in fact, over 500,000 businesses choose Bonsai to simply their workflow management needs.

Besides task management, Bonsai offers small businesses and freelancers an all-in-one business solution — from accounting and tax to CRM, time tracking, automatic invoicing, and more — Bonsai has it all under one roof.

The task management tool is simple, you can create a folder for each client, add a project and the correlating tasks, and even create templates for easy reuse for similar projects. However, there are no Kanban, timeline, or other views like what you’d find with Monday.com.

Special Features

1. Time Tracking: Bonsai gives you integrated time-tracking tools for all your devices. You can manually or automatically track the time spent on each task and project for accurate client billing or better time management
2. Templates: Bonsai lets you create task templates, but it also offers countless invaluable customizable business templates, including invoices, quotes, contracts, etc.
3. Accounting: Automatically track business expenses and income, tax estimates and deductions, plus set up client payment reminders, to keep track of your financial health and outstanding payments
4. CRM: Add leads and existing customers to your database and track all your customers and their status within Bonsai, including late payments, and give clients access to the client portal to view their invoices, projects, and more

Pricing

Starts at $17/month (annual plan)

7. Basecamp  – Best Task Management Software For Enterprises

Basecamp is one of the most widely used task management apps. Basecamp’s fully functional project management application includes features including milestone tracking, document sharing, timesheets, and forum-style chat.

The to-do list function of Basecamp is similar to Asana’s, which has individual threads for each item. You may assign the work to team members and set due dates for it, as well as provide specifics in the comment sections.

Special Features

1. Real-time Chat: This app includes a chat feature that lets you communicate with team members in real time. You can also attach files and images to your chats.
2. Automatic Milestone Tracking: Basecamp automatically calculates the number of days left until a project’s deadline and updates all team members on the progress.
3. Document Sharing: You can easily share documents with team members and track changes made to them.

Pricing

$99.99 per year

8. Habitica –  Best Interactive Task Management Software

How else can you explain all the time you’ve wasted on pointless fetch quests if not for games? Habitica, originally known as HabitRPG, seeks to employ game design concepts to inspire you to do tasks, and it’s surprisingly successful. A list might contain chores, everyday activities, and habits.

You also have a character that gains experience when you complete tasks and suffers harm when you procrastinate. You can also get in-game cash by purchasing offline goodies like snacks or in-game stuff like guns or even ridiculous hats.

Special Features

1. Gamified: Habitica makes it fun to do your tasks by turning them into a game.
2. Social: You can join parties with other players and complete tasks together.
3. Customizable: You can customize your character, pets, and weapons to make the game more fun for you.

Pricing

The paid version starts at $5.00 per month

9. TimeCamp  – Best For Productivity Improvement

TimeCamp is a free time tracker that also allows users to keep track of completed projects. In 2009, programmer Kamil Rudnicki, who is also the creator of Time Solutions, released this application.

Along with its visual timesheets that indicate activities that are suitable for professional B2B organizations, it’s extensively used by freelancers and teams inside a company.

You can track a team’s performance, a project’s profitability, and each individual’s productivity using TimeCamp. It offers a straightforward UI that most people would pick up quickly.

This web-based program may speed up billable tracking, absenteeism reporting, and invoicing with these capabilities, but only the premium version can be utilized.

The free edition includes features like unlimited users and tasks, project templates, and just one integration.

Special Features

1. Billing Tools: TimeCamp integrates with invoicing software so you can easily create invoices based on the time tracked.
2. Insights: Get detailed insights into how you and your team work, including which tasks are taking up more or less time, where time is being wasted, and more.
3. Reports: TimeCamp can generate detailed reports about your time usage, project profitability, and more.

Pricing

Starts at $6.30 per user per month

10. Paymo  – Best Task Management Software For Billing

Paymo is an online project management software that promises to assist businesses with their tasks; but, its free plan only allows for one user, making it perfect for freelancers.

Paymo is confident in providing accurate project estimates, enhanced planning procedures, continual tracking of the team’s activities, simpler cooperation, remaining on schedule and within budget, alerting clients, and hassle-free invoicing to ensure the completion of a business.

Special Features

1. Gantt Charts: Easily create and share Gantt charts to visualize your project’s progress.
2. Reports: Get insights into how your team performs with custom reports.
3. Time Tracking: Track time spent on tasks and projects and invoice clients for that work.

Pricing

Starts at $4.49/user/month

11. nTask  – Best Task Management Software for Small Teams

nTask is another free, easy-to-use program. It can be used to manage tasks by any team.

It offers a number of project and task management capabilities that are appropriate for either a person or a group. You may delegate assignments to other colleagues after creating them.

You may also utilize checklists, prioritize tasks, recurring tasks, get notifications, use a task countdown, set due dates, and other collaborative tools to manage your complicated projects.

Key Features

1. Sub-tasks: Break down your tasks into smaller, more manageable steps that are easier to complete.
2. Shared folders: Share folders with other team members and collaborate on tasks in real time.
3. Task timer: Keep track of how much time you’re spending on each task and optimize your work schedule.

Price

$2.99 per user per month

Best Free Task Management Software

Looking for free task management software? We’ve got you covered. Here are our top picks for 2023:

1. Nifty  –  Best Free Task Management Software

Nifty is a free task and project management software that allows a person or a team to manage their activities in a very customized and tailored manner.

In Nifty, one may manage the chores of a large team or personal activities in one’s daily life to ensure that nothing slips between the gaps.

Special Features

1. Custom Views: Nifty has the ability to create custom views for each individual or team member so that everyone can see only the tasks that are relevant to them.
2. Time-Tracking: Nifty offers time-tracking to help keep track of how long each task takes and how much work is being done in a day or over a longer period.
3. Custom Fields: Nifty offers the ability to add custom fields to each task so that as much information as needed can be tracked and recorded.

Pricing

Paid Plan starts at $39.99

2. Taskque  –  Best For Streamlining Recurring Tasks

Taskque is a task management tool that goes beyond the basics of a to-do list software. It assists teams and individuals in streamlining their everyday routines and tracking task completion.

You have access to project analytics that can help your team remain on track and complete tasks on time.

Special Features

1. Project Analytics: Tasque offers project analytics that allows individuals and teams to track their progress and completion rates of tasks. This feature can help to keep your team on track and ensure that tasks are completed on time.
2. Drag-and-drop: The drag-and-drop function in Tasque makes adding, editing, and rearranging tasks easy and convenient. This function can save time and ensure that tasks are completed in an efficient manner.
3. Email Integration: Tasque integrates with your email account to provide you with task reminders. This ensures that you do not forget about important tasks and deadlines.

Pricing

The business plan starts at $5.00

3. Wrike  – Best For Workflow Automation

Wrike is a project management software that also has applications in marketing and product development. Because of its versatility, this software may be used by a variety of teams to interact and communicate while completing tasks.

You may personalize your processes, add color codes, and create custom fields to transfer data with this tool.

Special Features

1. File Sharing: Upload files and share them with project participants.
2. Board View: Drag and drop tasks to change their order and get an overview of your project at a glance.
3. Mobile App: Use Wrike on the go to stay up to date on your projects and tasks.

Pricing

Starts at $9.80 per user per month

Best Task Management Software For Individuals

Task management isn’t reserved for companies with a lot of employees. In fact, it’s a critical component of productivity for anyone, regardless of their role or occupation.

It’s especially helpful for freelancers and entrepreneurs who need to be able to keep track of many different tasks simultaneously.

1. Google Task  – Best For Creating To-Dos

This new product from Google is a cloud-based task management system that allows you to create and manage tasks online.

It’s free to use for up to five users and offers a simple, user-friendly interface. You can access your tasks from any computer or mobile device with an internet connection, making it ideal for on-the-go work.

Special Features

1. Create To-dos: You can easily create to-dos by typing in the task name and pressing enter.
2. Add Details: You can add more details to your tasks, such as a description, deadline, and priority level.
3. Drag and Drop: You can drag and drop tasks to rearrange them in your list.

Pricing

Free

2. Evernote  – Best for Creating Reminders

Evernote has been one of the most popular task management software for individuals for a few years now. It is known for its simple and easy-to-use interface, as well as its many features that can help users stay organized.

Evernote’s basic features include creating and managing notes, organizing notes into notebooks, adding tags to notes, and searching notes. In addition, Evernote also offers a number of features that can help users be more productive.

Special Features

1. Reminder and Alerts: Evernote can be set to send reminder and alert emails to users, which can help them stay on top of their tasks.
2. Collaboration: Evernote allows users to collaborate on notes with other people, which can be helpful for working on projects together.
3. Web Clipper: The Evernote Web Clipper is a browser extension that allows users to clip articles, images, and other web content into their Evernote account.

Pricing

Free

3. OmniFocus  – Best Software For Mac Users

OmniFocus is an Apple-based task management software that comes with a hefty price tag. Although it is not free, many users find the investment worth the money.

OmniFocus is known for its ability to sync across devices, as well as its vast array of features.

One of the biggest advantages of using OmniFocus is its ability to sync across devices. This means that you can easily access your tasks on any of your devices, whether it be your computer, phone, or tablet.

Additionally, OmniFocus includes a number of features that are not found in other task management software.

These features include the ability to create perspectives, which allows you to view your tasks in a variety of ways, and the ability to create contexts, which allows you to assign tasks to specific locations or times.

Special Features

1. Customizable Views: OmniFocus offers a variety of ways to view your tasks, so you can always see what you need to see. You can filter by the due date, status, and project, or use the built-in views such as Focus and Someday.
2. Contexts: In order to keep you focused on the task at hand, OmniFocus lets you specify the context in which a task should be completed. This could be as simple as “at home” or “on my computer,” or as specific as the name of a particular room or person.
3. Forecast View: The Forecast view shows you all of your upcoming tasks and lets you drag and drop them to reschedule them.

Pricing

$99.99 per year

Best Windows Task Management Software for 2023

If you’re a Windows user, some programs will be more compatible with your computer than others. Let’s take a look at the top task management software programs for you.

1. Microsoft To-Do  – Best Task Management Software For Windows Users

After Wanderlust, Microsoft’s To-Do became its successor. It is task management software that helps you organize and manage your tasks.

You can use it to create lists of tasks, share tasks with others, and get reminders for important tasks. It’s cross-platform enabled and offers collaboration features. What we like about it is its simple and easy-to-use user interface.

You can easily set alerts, due dates, and reminders for your tasks. It also integrates with other Microsoft services such as Office 365 and Outlook. You can use it to keep track of your daily tasks, school assignments, work projects, and more.

Special Features

1. My Day Feature: This feature helps you focus on your most important tasks for the day.
2. Task Sharing: You can share tasks with others and collaborate on projects.
3. Integration with Other Microsoft Services: It integrates well with other Microsoft services such as Office 365 and Outlook.

Pricing

Free

2. TickTick  – Best Windows Task Management Software With Powerful Features

Smart lists, repeating alerts, shareable lists, and highlighting items with different priority levels are just a few of the features available in TickTick.

Statistics and accomplishment scores may also be used to measure your productivity.

The software even has a white noise synthesizer to keep you focused. TickTick has a free version, but you’ll need to pay a premium to get all the features.

Special Features

1. Pomodoro Timer: The Pomodoro Technique is a time management strategy that recommends working for 25 minutes and then taking a five-minute break. The timer can be set to any duration, and an optional notification will sound when it’s time to take a break.
2. Habit-Tracking Tool: TickTick can be used to track daily habits, such as exercise and diet, by checking off tasks when they’re completed.
3. Eisenhower Matrix View: The Eisenhower Matrix is a time management tool that can be used to prioritize tasks. TickTick’s implementation of the matrix lets users drag and drop tasks into one of four quadrants, depending on their urgency and importance.

Pricing

$2.79 per user per month

3. Smartsheet  –  Best For Personalization

Smartsheet is a Windows-based project management and task management software that can be used by individuals, small businesses, and large enterprises.

It offers a variety of features, including task delegation, collaboration, Gantt charts, and reports.

One of the best things about Smartsheet is its ability to be customized to meet the specific needs of the user. Whether you are a small business or a large enterprise, Smartsheet has features that can be tailored to your unique needs.

Special Features

1. Workflow Automation: Smartsheet’s workflow automation capabilities make it an ideal tool for automating business processes. With its easy-to-use drag-and-drop interface, you can create workflows that automate tasks such as data entry, approvals, and notifications.
2. Gantt Charts: Gantt charts are a great way to visualize your project schedule and track progress. Smartsheet’s Gantt chart feature lets you create and share interactive charts that show task dependencies, duration, and milestones.
3. Reports: Smartsheet’s reporting features let you quickly generate detailed reports on your project progress. You can generate reports on a variety of topics, including task status, resources, and budget.

Pricing

Starts at $7.00 per user per month

How to Choose Task Management Software | Factors to Consider

Since many task management apps have a price tag attached, and they take time to learn and integrate into your processes, it’s important to choose the one that will work best for your team. Here are some factors to consider:

The Size of Your Team

If you’re a solopreneur, or have a small team of 3–5 people, almost any task management software will work well for you. But as team size grows, the need for more complex features increases.

The Type of Work You Do

If you’re in marketing, design, or another creative field, you’ll likely need a task management app that offers more flexibility and customizability than one that’s geared toward project managers or engineers.

Your Budget

Some task management software is free, while others can cost hundreds of dollars per year. Choose the one that fits your needs and your budget.

The Level of Automation You Need

If you want a lot of help automating your workflows, you’ll need to choose a task management software that offers a lot of integrations and automation features. If you’re happy managing tasks manually, any app will do.

How “Sticky” You Want the App to Be

Some task management apps are very lightweight and easy to use, but because they lack features or aren’t very customizable, they may not be the best choice if you need to manage a lot of different types of tasks or projects.

Other apps are “sticky” and can be difficult to wean yourself off of, but offer a wealth of features and integrations that can make task management easier.

Once you’ve considered these factors, you can begin to narrow down your options and find the best task management software for your team.

Conclusion — What’s the Best Task Management Software in 2023?

Task management tools are almost crucial in this day and age, with all the to-dos and reminders we need to keep track of. Thankfully, the productivity market is a saturated one, so there are plenty of great options to choose from.

In 2023, our pick for the best task management software is undoubtedly Monday.com. It takes the concept of a simple to-do list and turns it into a powerful, feature-rich application that can be used for both personal and team-based projects.

Monday is affordable and easy to use, with a great interface that makes it a pleasure to work with. It also integrates well with other popular productivity tools, making it an ideal choice for anyone looking for a one-stop solution.

FAQs